Whether noted on the transcript or not, all tracks, concentrations, and specializations require the approval of the Undergraduate Affairs Committee (effective spring 2019).
Creating a new track, concentration, or specialization
Before you begin
The items listed below must be completed before submitting a proposal for a new track, concentration, or specialization:
- The proposal should be accompanied by letters of support from the deans of schools that may be affected by the new track, concentration, or specialization through any potential overlap of the proposed program or proposed new courses.
- Any new courses required for the track, concentration, or specialization should have been approved or be in the course remonstrance process.
- All online and hybrid programs must go through the IU Office of Online Education approval process.
Instructions
The steps listed below for new tracks, concentrations, or specializations must be completed as described. Incomplete proposals will be returned. If you have any questions about the approval process, please contact your Undergraduate Affairs Committee representative.
Step 1
Notification
When a department has decided to propose a new track, concentration, or specialization, the dean of the school must receive written approval from the associate vice provost for academic programs and initiatives to proceed with the development of the proposal.
Required item
- Obtain approval from the associate vice provost for academic programs and initiatives.
Step 2
Proposal form
Complete all required sections of the proposal form. Following final school-level approval and completion of Step 1, send the completed proposal form to the Office of Academic Affairs, requesting review and approval.
Required items
- Proposal form
Send your materials to the associate vice provost for academic programs and initiatives.
Step 3
Undergraduate Affairs Committee (UAC)
After the associate vice provost for academic programs and initiatives approves the proposal, the Office of Academic Affairs will forward the proposal to the Undergraduate Affairs Committee for review and approval. Members of an UAC subcommittee will review the proposal and make recommendations to the full committee regarding approval. After the presentation in Step 4, the full UAC will vote on whether to approve the proposal.
Step 4
Presentation to UAC
The chair of the Undergraduate Affairs Committee will invite the originating unit to present the proposal at a regularly scheduled UAC meeting. These meetings occur once a month during the academic year.
Step 5
Provost and trustees
Following approval by the UAC, the proposal will be forwarded by the UAC to the provost for approval. If approved by the provost, the proposal will be entered into the APPEAR system by the Office of Academic Affairs and will be forwarded to the Academic Leadership Council to continue in the approval process. Following approval at this stage, the proposal is presented to the IU trustees as an information item.
Once a proposal has been entered in the APPEAR system by the Office of Academic Affairs, school representatives can review the status of the proposal by using APPEAR.
Resource
Step 6
Unit and campus notifications
Following final approval, the Office of Academic Affairs will send notification of approval to the originating unit, the IU Indianapolis registrar, the director of the Office of Student Financial Services, and the director of undergraduate admissions for coding and implementation.